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Dublin Little League

Dublin Little League

Constitution

DUBLIN LITTLE LEAGUE CONSTITUTION

ARTICLE I – NAME

This organization shall be known as Dublin Little League, hereinafter referred to as “DLL”

ARTICLE II – OBJECTIVE

SECTION 1

The objective of DLL shall be to implant firmly in the children of our community the ideals of good sportsmanship, honesty, loyalty, courage, and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens.

SECTION 2

To achieve this objective, DLL will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of the prime importance. In accordance with Section 501-(c)-(3) of the Federal Internal Revenue Code, DLL shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.

ARTICLE III – MEMBERSHIP

SECTION 1 – Regular Member

Each family of a player in Dublin Little League shall constitute a single regular member.

SECTION 2 – Votes

Each family (regular member) will be entitled to one vote at General membership meetings. To pass a motion, a simple majority is required.

SECTION 3 – Absentee Ballots

For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance at the Annual Meeting, or any General Membership Meeting at which new Board members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, sealed, signed and returned in a sealed envelope to the Secretary prior to the date of the election. The Secretary shall present all absentee ballots to the Election Chairman (appointed at the meeting) on the date of the meeting, prior to the voting portion of the election process.

SECTION 4 – Suspension or Termination

Membership may be terminated by resignation or action of the Board of Directors as follows.

  1. The Board of Directors, by a two-thirds vote of those present at any duly constituted Board meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class, including managers and coaches, when the conduct of such person is considered detrimental to the best interests of the Local League and/or Little League Baseball, Incorporated. The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.
  2. The Board of Directors shall, in case of a Player Member, give notice to the manager of the team for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Directors. The player’s parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player’s right to future participation by twoLthirds vote of those present at any duly constituted meeting (quorum is required).

ARTICLE IV – DIRECTORS

SECTION 1 – Executive Board

The executive board shall have the responsibility for the dayLtoLday management and operation of Dublin Little League and shall be elected by the membership at the annual meeting. The executive board shall be comprised of seven members. After being nominated and elected by the membership, the executive board will elect a league President. The President will then appoint a Vice President, a Player Agent, a Secretary, a Treasurer, an Information Officer and a Safety Officer. The Executive Board will vote on all league related issues, requiring a majority vote to govern the league decisions. The President will only vote in the instance there is a tie amongst the Executive Board in the voting.

SECTION 2 – Board of Directors

The Board of Directors shall be comprised of the members of the Executive Board, all Division Directors, the Umpire-in-Chief and all League Assigned Chairpersons. The responsibility of the Board of Directors is to administer the duties assigned to their role and to advise the Executive Board on all league matters when requested. Division & Post Season Directors, the Umpire-in-Chief and all Committee Chairpersons shall be nominated by the President and approved by the Executive Board.

SECTION 3 – Chairpersons/Committees

Dublin Little League shall have the following standing chairpersons/committees: Safety, PostL Season/All Stars, Equipment, Fields, Scheduling, Player Training, Team Parent, Fund Raising/Sponsorship, Social Media, Snack Bar, City Liaison and Events. The chairperson of each committee shall be appointed by the President. The members of the committee shall be appointed by the chair person. The President shall have the authority to add additional committees as necessary.

SECTION 4 – Vacancies

If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular Board meeting or at any Special Board Meeting called for that purpose.

ARTICLE V – DUTIES & POWERS OF THE BOARD

SECTION 1 – Appointments

The Executive Board may appoint such other officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Executive Board unless such individuals have been elected to the Executive Board by the membership or have been elected to fill a vacancy on the Executive Board.

SECTION 2 – President

The President shall:

  • Conduct the affairs of DLL and execute the policies established by the Board of Directors
  • Present a report of the condition of DLL at the Annual Meeting
  • Communicate to the Executive Board such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of DLL
  • Be responsible for the conduct of DLL in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Inc, as agreed to under the conditions of charter issued to DLL by that organization
  • Designate in writing other offices, if necessary, to have power to make and execute for/and in the name of DLL such contracts and leases they may receive and which have had prior approval of the Board
  • Investigate complaints, irregularities and conditions detrimental to DLL and report thereon to the Board of Executives as circumstances warrant
  • Prepare and submit an annual budget to the Board of Directors and be responsible of the execution thereof
  • With the assistance of the Player Agent, examine the application and support proof-of-age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection

SECTION 3 – Vice President

The Vice Presidents shall:

  • Perform such duties as assigned by the Executive Board or by the President
  • Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Executive Board to act. When so acting, that Vice President shall have all the powers of that office

SECTION 4 – Secretary

The Secretary/Information Officer shall:

  • Be responsible for recording all activities of DLL and maintain appropriate files, mailing lists, and necessary records
  • Maintain a list of all Board Members and give notice of all meetings
  • Keep the minutes of meetings of the Executive Board and Board of Directors
  • Conduct all correspondence for otherwise delegated on all outcomes of meetings
  • Notify Board Members of their election or appointment
  • Set up and maintain the leagues official website
  • Encourage creating of team websites to managers, coaches or team parents
  • Serves as primary contact for DLL regarding optimizing the use of the league website and internet for administration and distributing league information

SECTION 5 – Player Agent

The Player Agent shall:

  • Record all player transactions and maintain an accurate and upLtoLdate record thereof
  • Receive and review applications for player candidates and assist the President in verifying residence and age eligibility
  • Prepare the Player Agent’s list
  • Conduct the tryouts, the player draft and all other player transaction or selection meetings
  • Prepare for the President’s signature and submission to Little League Intl, team rosters, including players claimed, and the tournament team eligibility affidavit
  • Notify Little League Intl. of any subsequent player replacements or trades
  • Administer the divisional player pool

SECTION 6 – Treasurer

The Treasurer shall:

  • Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Executive Board
  • Receive all moneys and securities, and deposit same in a depository approved by the Executive Board
  • Keep records for the receipt and disbursement of all moneys and securities of DLL, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Executive Board
  • Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting
  • Prepare an annual financial report, under the direction of the President, for submission to the Board of Directors at the Annual Meeting and to Little League Intl.

SECTION 7 – League Information Officer

The League Information Officer shall:

  • Set up and manage the league’s official website (site authorized by Little League International); Set up online registration and ensure the league rosters are uploaded to Little League
  • Assign online administrative rights to other local volunteers
  • Encourage creation of team web sites to managers, coaches, and parents
  • Ensure that league news and scores are updated online on a regular basis
  • Collect, post, and distribute important information on league activities including direct dissemination of fundraising and sponsor activities to Little League Baseball, Incorporated, the district, the public, league members, and the media
  • Administration and for distributing information to league members and to Little League Baseball, Incorporated. Serves as primary contact person for Little League and Active Team Sports regarding optimizing use of the Internet for league ad

SECTION 8 – Safety Officer

The Safety Officer shall:

  • Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Little League
  • Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting
  • In order to implement a safety plan using education, compliance and reporting, the following suggestions should be utilized by the Safety Officer:
    1. Education – Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers
    2. Compliance – Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities
    3. Reporting – Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available

ARTICLE VI – MEETINGS

SECTION 1 – Quorum

  • Annual/General Meetings – A quorum shall consist of at least 10 regular members in attendance at the annual meeting of the league
  • Executive Board Meetings – A quorum shall consist of four members a majority, one of which must be the President or a Vice President
  • Board of Directors Meetings – A quorum shall consist of a majority one-half (1/2) of the members of the Board plus 1

SECTION 2 – Frequency of Meetings

  • Annual/General Meeting – Annual Meeting Shall be held the 2nd Thursday in May at 7:30pm. Notice of each General Membership Meeting shall be delivered personally, electronically or by mail to each Member at the last recorded address at least ten (10) days in advance of the meeting, setting forth the place, time and purpose of the meeting
  • Executive Board Meetings – Shall be held monthly, Notice of each Board meeting shall be given by the Secretary personally, electronically or by mail to each Director at least 10 day(s) before the time appointed for the meeting to the last recorded address of each Director
  • Board of Directors Meetings – Shall be held regularly, Notice of each Board meeting shall be given by the Secretary personally, electronically or by mail to each Director at least 10 day(s) before the time appointed for the meeting to the last recorded address of each Director

The President shall have the right to schedule any additional meetings as may be necessary.

ARTICLE VII – AFFILIATION

SECTION 1 – Charter

The Local League shall annually apply for a charter from Little League Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.

SECTION 2 – Rules and Regulations

The Official Playing Rules and Regulations as published by Little League Baseball, Incorporated, Williamsport, Pennsylvania, shall be binding on this Local League.

SECTION 3 – Local Rules, Ground Rules and/or Bylaws

The local rules, ground rules and/or bylaws of this Local League shall be adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, but shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they conflict with this Constitution. The local rules, ground rules and/or bylaws of this Local League shall expire at the end of each fiscal year, and are not considered part of this Constitution.

SECTION 4 – Safety Rules

Safety Rules shall be emphasized at all games. All players must wear proper protection while batting and playing the field as described in the Safety and Security section of the Green Book and DLL House Rules.

ARTICLE VIII – FINANCIAL AND ACCOUNTING

SECTION 1 – Authority

The Executive Board of Directors shall decide all matters pertaining to the finances of the Local League and it shall place all income including Auxiliary funds, in a common league treasury, directing the expenditure of funds in such manner as will give no individual or team an advantage over those in competition with such individual or team.

SECTION 2 – Contributions

The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for the common treasury of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Local League.

SECTION 3 – Solicitations

The Board shall not permit the solicitation of funds in the name of Little League Baseball, Incorporated unless all of the funds so raised be placed in the Local League treasury.

SECTION 4 – Disbursement of Funds

The Board shall not permit the disbursement of Local League funds for other than the conduct of Little League activities in accordance with the rules, regulations and policies of Little League Baseball, Incorporated. All disbursements shall be made by Local League Treasurer and such Other officer or officers or person or persons as the Executive Board of Directors shall determine.

SECTION 5 – Compensation

No Director, Officer or Member of the Local League shall receive, directly or indirectly any salary, compensation or emolument from the Local League for services rendered as Director, Officer or Member.

SECTION 6 – Deposits

All moneys received, including Auxiliary Funds, shall be deposited to the credit of the Local League in/at US Bank

SECTION 7 – Fiscal year

The fiscal year of the Local League shall begin on: October 1 and shall end on September 30. (Note: The above fiscal year must be chosen if the Local League intends to qualify under the Little League Baseball, Incorporated, Group Tax ID Number.)

SECTION 8 – Distribution of Property upon Dissolution

Upon dissolution of the Local League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Local League to another Federally Incorporated entity which maintains the same objectives as set forth in Article II of this Constitution, which are or may be entitled to exemption under Section 501-(c)-(3) of the Internal Revenue Code or any future corresponding provision.

ARTICLE IX – AMENDMENTS

This constitution may be amended, repealed or altered in whole or in part by a majority vote of the members.

An amended constitution shall be submitted to Little League Baseball, Inc. for approval. This Constitution was approved by the Dublin Little League on December 3, 2015.

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